Upload and documents

What a document is

In Paperarchive, a document is the proof. The system extracts the key information behind it (invoice, policy, receipt) and organizes it for you.

Supported formats

  • PDF
  • Images: JPG, JPEG, PNG, TIFF, GIF, WebP, BMP
  • Office documents: Word (DOC, DOCX), Excel (XLS, XLSX), PowerPoint (PPT, PPTX), OpenDocument (ODT, ODS, ODP)
  • Max size: 50 MB per file

Office documents are automatically converted to PDF for text extraction and viewing. If a file is larger, compress it or split it before upload.

Upload options

  • Upload button: top right on Documents.
  • Drag and drop: drop files into the page.
  • Email upload: forward emails with attachments (see "Spaces and Email Upload").

You can upload multiple files at once.

What happens after upload

  1. File is validated.
  2. Text is extracted (OCR).
  3. Paperarchive suggests sender, category, tags, date, and filename.
  4. You confirm anything with low confidence.

Most files are ready in seconds. Large files can take longer.

Manage documents

  • Open a document to preview and edit.
  • Bulk actions: download, update, or move to trash.
  • Trash keeps items for 30 days before permanent deletion.

Common fixes

  • Wrong sender: edit the sender field and save.
  • Wrong category or tags: update them in the document view.
  • Wrong filename: rename it to match your style.