Settings and profile

Settings

Go to Settings to control how Paperarchive works. You can change:

  • Processing language (OCR and extraction)
  • Document naming template
  • Display language (English or German)
  • Timezone
  • Email notifications (processing updates and product updates)

Changes apply to future documents, not ones already processed.

Document naming

Choose how the AI names your documents. Pick a template or build your own:

  • Compact: document type with date (e.g. "Invoice Feb 2026").
  • Detailed: adds reference numbers (e.g. "Invoice RE-2026-0042 Feb 2026").
  • With Sender: includes the sender name (e.g. "Cloudflare Invoice RE-2026-0042 Feb 2026").
  • Custom: toggle sender, date, date format, and reference number individually.

The default is Compact. Since the sender is a separate searchable field, it is not included in the name by default. A live preview shows exactly what names will look like.

Smart dates in filenames

Paperarchive adapts the date in the filename to how a document recurs, so dates only show up where they actually distinguish documents:

  • One-time documents (e.g. a purchase contract or a one-off receipt) get no date in the name.
  • Yearly documents (e.g. a tax assessment or annual statement) get only the year (e.g. "2026").
  • Monthly documents (e.g. a payslip, utility bill, or bank statement) get month and year as before.

The recurrence type is detected automatically. You can change it on any document - it updates the metadata (used for things like reminders for yearly documents) but does not rename the existing file, so your filenames stay stable.

Profile

Go to Profile for account and security.

Change email

If you did not sign up with Google, you can change your email. You will need to confirm the change via links sent to both addresses. If you used Google, the change is managed by Google.

Two factor authentication (2FA)

  1. Click Enable 2FA.
  2. Scan the QR code with an authenticator app.
  3. Enter the 6 digit code.
  4. Optional: add a backup authenticator.

If you lose access to both apps, you may lose access to your account.

Data export

Request an export from Profile > Data and Privacy. We will email you a secure download link. If the link expires, you can request a new export.

Delete account

Start the deletion flow in Profile > Data and Privacy. We will email a confirmation link. This cannot be undone.